Kellogg Information Systems (KIS)
Info For:
All | Faculty | Staff | Full-Time | Part-Time | EMBA | PhD | MSMS
Go Search
Home > Kellogg Email Account: Setup an "Out of Office" Message   

Kellogg Email Account: Setup an "Out of Office" Message 
Audience: Faculty;Staff;Full-Time;Part-Time;EMBA

Operating System: Windows 8/8.1;Windows 7;Windows Vista;Windows XP;Mac OS X;Linux
Article Number: 55 .6.0

Updated: 2/28/2013 2:21 PM
Summary
When you go on vacation or are otherwise unavailable, you can setup an "Out of Office" message. When you're away, this message will automatically respond to anyone who sends you an email or appointment.

In Outlook 2007/2010 (Windows)

  1. With Outlook 2007/2010 open, click Tools, and then Out of Office Assistant.
  2. Select Send Out of Office Replies.
  3. If desired, select Only Send during this time range, and set the appropriate Start time and End time.
  4. In the text box, enter the message you want Exchange to send as an automatic response to all incoming email.
  5. When you are finished, click OK.

Note: You can create unique responses for those with and without Kellogg Exchange accounts. "Inside My Organization" refers to anyone with a Kellogg Exchange Account and "Outside My Organization" is anyone without a Kellogg Exchange Account. Furthermore, you can restrict the "Outside My Organization" settings to include only people in your Contact List.1

Online (in Outlook Web Access)

  1. Log in to Outlook Web Access using your NetID and Password.
  2. Click Options in the upper-right hand corner.
  3. Click Out of Office Assistant on the left-hand menu.
  4. Click Send Out of Office Replies.
  5. In the text box, enter the message you want Exchange to send as an automatic response to all incoming email.
  6. When you are finished, click Save in the upper-left of the frame.

Note: You can create unique responses for those with and without Kellogg Exchange accounts. "Inside My Organization" refers to anyone with a Kellogg Exchange Account and "Outside My Organization" is anyone without a Kellogg Exchange Account. Furthermore, you can restrict the "Outside My Organization" settings to include only people in your Contact List.

Office 2011 (Mac)

  1. With Outlook 2011 open, click the Tools tab, and then the Out of Office button.
  2. Select Send Out of Office Messages, then compose your outgoing message.
  3. Expand the More options section.  Select I am out of the office between:, then set the start and end dates in the spaces provided.
  4. When you are finished, click OK.

Note: You can create unique responses for those with and without Kellogg Exchange accounts. Your primary response will be sent to anyone with a Kellogg Exchange Account.  When you select "Send replies outside my company to:", the custom response you compose will be sent to is anyone without a Kellogg Exchange Account. Furthermore, you can restrict the "Outside My Company" settings to include only people in your Contact List.1

Apple Mail

Apple Mail does not currently have an Out-Of-Office or Vacation message setting.  In order to configure an extended out-of-office message, please follow the Online instructions described above.

1 For more advanced functionality, you may also configure specific Out of Office rules. These rules allow you to more granularly select who receives an Out of Office message and which response they receive.

Note: Rules cannot be created or modified online, using Outlook Web Access.